Show Information
Event name, location, and dates
Booth number and type (inline, island, etc.)
Confirm booth orientation
Show decorator
Electrical layout deadline
Target move-in/move-out times
Exhibitor manual review
Exhibit
Exhibit build or rental confirmation
Booth design finalization
Graphic and print deadlines
Carpet/flooring and padding
Booth lighting
Stage booth for pre-show walkthrough
Shipping
Shipping carrier selection and scheduling
Advance warehouse freight deadline
Direct-to-show-site delivery dates
Packing inventory and crate labeling
Print return labels and BOLs
Preprint material handling forms
Show Services
Electrical order and layout
Internet order and drop layout
Audio/Visual equipment
Booth vacuuming / cleaning services / porter service
Furniture rental
Lead retrieval setup
Hanging signs / rigging services
Booth security if required
On-site Labor
Order Install/Dismantle labor
Site supervisor
Submit EAC and COI forms
Booth renderings and setup instructions
Forklift/scissor lift labor
Staffing & Registration
Team travel and hotel accommodations
Exhibitor badges ordered
Daily show schedule + staffing rotation
Uniforms or branded apparel
Team training and product refreshers
Emergency contact list
Marketing & Promotion
Pre-show email campaigns
Social media announcements
Promotional giveaways ordered
Literature and handouts printed
On-site demo or presentation materials
Lead capture process / tech testing
Final Week Wrap-Up
Confirm delivery of booth materials
Review install/dismantle schedule
Confirm exhibitor badge pickup
Emergency show bag (tools, zip ties, pens, chargers, etc.)
Post-Show
Booth Storage
Lead follow-up
Review and make recommendations for next show
Want to take this with you?
Download the printable PDF version. It’s the perfect tool to reference before, during, and after the show.
